Effective date: 15 July 2026
This Privacy Policy explains how Horizon Webinfo Pvt. Ltd. collects, uses, stores and protects information handled through the HRMS by HWPL website, Android application and iPhone application.
Information We Collect
Depending on the features used and the company account configuration, HRMS may collect:
- Account and employee information such as name, email address, phone number, employee details and login information.
- Attendance information such as check-in and check-out time, attendance status, correction requests and device session information.
- Face images or face recognition data when an employer enables face attendance and an employee registers or verifies a face.
- Device or other identifiers used to maintain a secure mobile login session.
- Camera data for face attendance verification. Camera frames are used for the attendance feature and are not used for advertising.
Location Data and Background Attendance
The HRMS mobile application accesses precise device location, including latitude, longitude and location accuracy, when an employee uses location-based attendance. An address may be derived from the coordinates to display the attendance location.
Location is used to verify that attendance is made from an allowed office location, to record check-in and check-out time, and to support attendance reports and correction requests.
When automatic attendance by office geofence is enabled by both the company and the employee, the application may collect location while the application is closed or not in use. Background location is used to detect entry into or exit from the company configured office area and create an automatic attendance event. The event location and time are securely transmitted to the employer company HRMS account.
Location data is not sold and is not used for advertising. It may be accessed by the employee's employer, authorized HR administrators and authorized service providers acting on our instructions. It may also be disclosed when required by law. Employees can disable background location in device settings; automatic attendance will then stop, while available manual or face attendance features may continue to work.
How We Use Information
- To authenticate users and provide employee or company access.
- To record and manage attendance, leave, payroll, HR letters and related HRMS functions.
- To operate face attendance and location-based attendance when enabled by the employer and employee.
- To prevent misuse, protect accounts, troubleshoot technical issues and provide support.
- To comply with legal, payroll, accounting and security obligations.
Sharing and Security
We do not sell personal information or share it for advertising. Information may be shared with the employer company and its authorized HR administrators, authorized hosting or service providers acting on our instructions, and authorities where required by law.
We use access controls, authentication and encrypted connections to protect information in transit and at rest where supported by the service infrastructure. No internet service can guarantee absolute security.
Retention, Access and Deletion
Information and attendance records are retained for the period needed to operate HRMS, support payroll and attendance corrections, meet employer requirements and comply with applicable law.
Employees and company account owners may request access, correction or deletion of account data by contacting info@hwplindia.com. Requests may require verification of identity and may be subject to legal or payroll retention requirements.
Contact
Horizon Webinfo Pvt. Ltd.
4th Floor, Mahalay Complex, 403, C.G. Road, Opp. President Hotel, Ahmedabad, Gujarat 380009, India
Email: info@hwplindia.com
Phone: +91 9898876310